Constitution – AFL Masters Australian football (SA division Inc.)

  1. TITLE:

    The body shall be called AFL Masters Australian Football – SA Division Inc., hereinafter referred to as the Association.

  2. OBJECTIVES:

    a) To promote, control, manage and encourage Australian Rules football in S.A., especially for players 35 years of age and over.
    b) To promote, control, manage and encourage football matches and competitions in and between the States and Territories of Australia and elsewhere.
    c) To promote, stage and encourage or develop any other appropriate leisure or recreational activity pertaining to the Association.
    d) To promote the concept of fellowship amongst participants in AFL Masters Australian Football – SA Division Inc.

  3. AFFILIATION:

    The Association shall affiliate with “AFL Masters Australian Football Incorporated” and abide by the constitution of that body.

  4. POWERS:

    The Association shall have the following powers:

    1. To purchase, lease, hire or otherwise acquire and maintain any real or personal property and any rights and privileges in relation thereto.
    2. To appoint, employ and remunerate employees and servants and to dismiss or suspend an officer or servant.
    3. To do all such other things that are incidental or conductive to the attainment of its objects
  5. INCOME AND PROPERTY:

    The income and property of the Association shall be applied solely to the promotion of its objects and not part thereof shall be paid or transferred directly or indirectly by way of individual bonus or otherwise by way of pecuniary profit to the member provided that remuneration may be paid in good faith to officers and servants of the Association or other persons in return form services actually rendered by the Association.

  6. FINANCE:

    1. The financial year shall commence on the first day of November and finish on the 30th day of October each year.
    2. As deemed necessary each member club shall pay such fees as are determined at the Annual Meeting.
    3. All monies of the Association must be paid in to such bank, as the Committee shall direct.
    4. All cheques drawn on the Associations banking account shall be signed by any two of the President, Treasurer or Secretary.
    5. The President and Treasure shall be responsible for the keeping of a record of:
      1. All sums of money received and expended by the Association.
      2. All sales and purchases by the Association.
      3. The assets and liabilities of the Association.
    6. At least 14 days prior to the Annual Meeting the Secretary/Treasurer shall supply Financial Statements that adequately summarizes the financial records of the association to the Committee and shall present those financial statements to the A.G.M.
  7. MEMBERSHIP:

    1. Membership shall be restricted to:
    2. Registered clubs accepted by the Management Committee and supported by two thirds of the existing registered clubs.
    3. Honorary members appointed by the Committee.
    4. Life members appointed hereinafter.
    5. Any club application for membership shall be made in writing to the Secretary.
    6. Any club application for membership may be approved or rejected by the Management Committee and may be rejected without assigning any reason in which case the return of the application shall be considered sufficient advice.
  8. LIFE MEMBERSHIP:

    AFL Masters Australian Football- SA Division Inc. may award up to three honorary life memberships in any one year to any person in recognition of outstanding service by an individual:

    1. Outstanding service is defined as a contribution that is:
    2. Above normal expectations.
    3. Demonstrates commitment to AFL Masters Australian Football – SA Division Inc. sustained over a significant time frame.
    4. All clubs and the umpiring panel can nominate one person per year provided nominations are lodged with the AFL Masters Australian Football – SA Division Inc. Executive Secretary during the course of the calendar year, but no later than 21 days before the AGM.
    5. The AFL Masters Australian Football – SA Division Inc. Executive Committee will consider nominations and make award/s if warranted at the current AGM.
    6. Guidelines:
      1. Players, umpires, administrators and supporters are eligible for nomination.
      2. There is no restriction on the number of times a person can be nominated.
      3. No nominations will be made by the AFL Masters Australian Football – SA Division Inc. Committee.
      4. Nominees must have at least a minimum of 10 years’ service as a player, or 7 years in management or support duties at a club or represented their club at State level.
      5. Life Membership is an award not a right or a milestone.
      6. The decision of the AFL Masters Australian Football – SA Division Inc. Executive Committee is final.
    7. Life Members may attend any meeting of the association but shall have no voting rights at meetings.
  9. OFFICERS:

    1. The officers of the Association shall consist of a President, a Vice President, a Secretary, a Treasurer and two Executive Officers (or up to a maximum of 4), which will form the Management Committee.
    2. The Management Committee shall be appointed annually by the member clubs.
    3. The Management Committee shall have the power to appoint subcommittees, which shall have the power to co- opt.
    4. Any office becoming vacant can by filled by the Committee.
    5. Any officer may have direct affiliation with any football club.
    6. The Management Committee can suspend or expel any officer of the Association provided that at least two thirds of the Management Committee and delegates agree to such suspension or expulsion.
  10. PATRONS

    A patron or patrons may only be appointed at the annual meeting and shall hold office of such period, as the board shall from time to time determine.

  11. DISQUALIFICATION:

    Any club member or club not abiding by any decision of the Management Committee maybe suspended or expelled from the Association for such period as the Management Committee and two thirds of the delegates may see fit.

  12. MEETINGS:

    1. The Annual General Meeting shall be held in the months of November or December as may be determined by the Management Committee. At least 14 days notice shall be given to each officer and member club of the Association. The annual reports of the Association shall be submitted to members at the Annual Meeting.
    2. The quorum of any Annual Meeting is to be two thirds of the votes of club delegates.
    3. Each affiliated club may have a maximum of 2 delegates at meetings, both of whom have a vote. Visitors from clubs are welcome but may only speak with the direct permission of the Chairman and have no voting rights.
    4. The annual meeting may make by-laws necessary for the proper administration of the Association and such by-laws shall be recorded by way of the minutes.
    5. A special meeting may be convened at any time
      1. by the President or Secretary or
      2. Upon written requisition of at least 10 delegates, stating the
      3. purposes for which the meeting is required and the resolutions proposed.
    6. The Secretary shall convene a special meeting within 14 days and he/she shall give all officers and member clubs 10 days’ notice of such a meeting.
    7. The Management Committee shall meet as required to conduct the business of the Association, The President, Vice-President, Treasurer or Secretary shall have the Power to call a Committee meeting. A quorum for a Committee meeting shall be a minimum of a half plus one of the Committee.
    8. The President shall act as Chairman at all meetings and in his/her absence; the vice-President shall preside over the meeting. Should neither be present, then the Committee shall be empowered to elect a Chairman.
    9. Minutes of all meetings shall be recorded and confirmed at each respective meeting.
    10. An agenda shall be circulated to member clubs 14 days prior to an annual meeting and 7 days prior to an extraordinary general meeting.
    11. With the exception of an amendment to the constitution, a notice of motion shall be made in writing to the Secretary at least 14 days prior to a meeting.
    12. The Chairman may suspend, abandon or postpone any meeting but in the event of a quorum not being present within 30 minutes of the scheduled commencement time of any meeting, such meeting shall lapse.
  13. VOTING:

    1. At any meeting, each eligible person shall have one vote only, except the Chairman, who may exercise a casting vote to break an otherwise even vote.
    2. Other than that, the Executive are ineligible to vote at any meetings.
    3. A resolution shall be determined by a show of hands unless the Chairman, or not less than one third of those present, demands a ballot.
    4. If a ballot is demanded it shall be taken as the Chairman directs.
    5. Delegates, whose club is not fully financial after 31 May of the current year, are ineligible to vote. Any such deficiencies may be corrected on the spot.
  14. RESOLUTION:

    The Association may be dissolved or wound up by a resolution passed at a special meeting called for such purposes, providing that the resolution passed by a majority of at least three-fourths of the votes of all present and voting at the meeting and PROVIDED FURTHER, that at least one calendar month prior to writing of such meeting, had first been given to the members. In the event of dissolution, the meeting deciding such dissolution shall appoint three trustees in whom the assets of the Association shall then be entrusted until deposition of such assets has occurred.

  15. DISPOSITION OF ASSETS:

    Upon the dissolution or winding up of the Association, the Assets of the Association shall be realized and converted to cash. All monies from such realization and any other monies held by the Association shall be applied to the payment of all debts and liabilities of the Association and residue shall be distributed by the Management Committee to some other Australian Football body or bodies whose objects are consistent with the objects of the Association.

  16. AMENDMENTS TO THE CONSTITUTION:

    1. Written notice of the intention to propose such alteration, variation, addition, amendment or repeal is given not later than 14 days prior to the date of the Annual Meeting so that it can be included in the Agenda for the Annual Meeting.
    2. Any addition, repeal or amendment is met with the approval of at least a two-thirds majority of members present and voting at the Annual Meeting.
  17. AFFILIATION OF CLUBS:

    1. Clubs wishing to affiliate with the Association shall apply to the Secretary for admission.
    2. Upon Acceptance by the Management Committee, affiliated clubs shall pay the annual registration fee as set by the Association and new clubs shall pay a one-off deposit of not less than $1000. This deposit is held in trust for 5 years and refundable only on satisfactory full membership over the initial 5 year period.
  18. REGISTRATION OF PLAYERS:

    1. No player shall be permitted to play within the Association unless he is a registered member of the Association.
    2. Player’s registration with the Association shall be in writing and provided to the Club’s delegate with a copy of players registration to be supplied to the Association Secretary. Failure to provide players registration before August of that year, could incur a fine to the offending club of $200, and players of the team being ineligible to participate in the National Carnival, as they will not be deemed as Registered with AFL Master Australian Football SA Division.
    3. No Player may play a registered match within AFL Masters Australian Football (SA Division) Inc., unless he is turning 35 years of age within that year.
    4. Teams may also play one 33 year old and one 34 year old, providing they are not playing other competitive football, concurrently.
    5. No player may represent S.A. in an interstate fixture, unless he is both financial, has played six official matches in the Association and is turning 35 within that year.

Amended by Lou Cailotto and Clarry Fisher AGM November 2008

BY-LAWS (December 2001) AFL Masters Australian Football (SA division Inc.)

In accordance with AFL Masters Australian Football – SA Division Inc., “Statement of Purposes & Rules” Page 8 of Rules (7) “Expulsion, Suspension or Fining of Members”. In particular P10. 7.6 (3) allows AFL Master Australian Football – SA Division Inc. to fine members.

  1. DELEGATES ATTENDANCE AT MEETINGS

    It is desirable that each club is represented by at least one delegate at each meeting. Should a club not provide a delegate at any meeting, a note shall be made in the minutes. If no apologies have been received, a call will be made to that club by either the President or the Secretary to determine the reason for the Non-attendance. If the club is unrepresented at two meetings, the Executive will take responsibility to write to the club involved and:

    1. Summarise key points of the meeting (a slightly different emphasis to the minutes)
    2. Warn the club that failure to be represented at the next meeting could result in a fine or financial imposition being levied or other disciplinary action taken.
      Should the club fail to send a delegate to a total of 3 or more meetings, even with apologies, then disciplinary action, a fine or a financial imposition may be applied at the discretion of the delegates at that meeting. See Appendix 1 for disciplinary options.
  2. GAMES

    1. What constitutes a team?
      The emphasis needs to be on promoting the game of AFL Masters Australian Football Inc., therefore wherever possible games should be played. If teams are short but can muster 13 a side then a game should be deemed as playable. In these circumstances common sense should apply and quarters may be shortened if agreed to by both sides.
    2. Umpires
      Each team should provide an emergency field umpire for their game.
    3. Forfeiting of games
      Should a delegate be reasonably certain that his/her team will be unable to field a team of at least 13 players, that person should:

      1. Contact the opposition delegate at least 7 days prior to a scheduled match to determine the likelihood of excess players being provided by that team.
      2. If the other team is unlikely to be able to provide enough excess players, and the game is part of a double or triple header, the host team should be contacted no later than Monday of the week preceding the match to negotiate possible solutions.
      3. Should this be unsuccessful, then a member of the Executive Committee should be contacted no later than Tuesday of the week preceding the match.
      4. Due notice of inability to field a team will require delegates to contact the opposition delegate, host team delegate and the Executive no later than Tuesday of the week preceding the match.
      5. Other participating team’s Delegates should also be contacted in an Endeavour to secure extra players.
    4. Failure to fulfil any of the requirements listed above would leave that club open to disciplinary action as per Disciplinary options in Appendix 1.
      Further penalties will apply as follows:

      1. The forfeiting team will pay umpires from the forfeited match.
      2. The forfeiting team will need to negotiate with the host team to determine whether compensation for the loss of mini-draw sales is required.
    5. What constitutes a game?
      If both commence playing with a minimum of 13 players each and complete at least two quarters then a game has been deemed to have been played.
      Should the game end any time after this for reason of:

      1. Loss of players.
      2. Conditions unacceptable to both sides the team, which is leading at the time, will be deemed to be the winner.
  3. IMPROPER CONDUCT OR BEHAVIOUR

    1. Player or supporter
      1. Should a player engage in conduct which is verbally or physically unacceptable, and this behaviour threatens to or does bring the game into disrepute, (remember it’s footy for fun), then that player should be removed from the field. See AFL Masters Australian Football – SA Division Match Rules 6 Order Off Rule. This should be done by the umpire(s), but it the situation is beyond their control, the game can be stopped and the respective delegates and coaches can decide on the player’s fate.
      2. Should inappropriate conduct or behaviour occur with a player(s) or supporter(s) (being an umpire, administration, support staff f or spectator), the person involved in reporting (being either and umpire or club delegate) must notify a member of AFL Masters Australian Football SA Executive on the Sunday night or Monday morning immediately following the incident so that the incident can be raised at a special meeting of the Tribunal at the earliest possible time. The person involved in reporting and the player (s) or supporter(s) involved shall prepare a written report for personal presentation at the meeting of the Tribunal. No other business shall be conducted at this meeting.
        1. The Tribunal would then have authority to take disciplinary action against the player(s) or Supporter(s) as is seen to be fit (this could involve anything from suspension to a written warning) depending on the severity of the inappropriate conduct or behaviour.
        2. A report of the incident and outcomes will be given to the delegates at the next delegates meeting and published in the minutes.
        3. The Tribunal shall consist of 3 members of the current AFL Masters Australian Football SA Executive, being persons that have no conflict of interest in the report.
      3. Reason to ensure swift action is taken to prevent the aims of AFL
      4. Masters Australian Football SA is not brought into disrepute.
      5. Should any player be suspended from any other league or competition, that player shall be ineligible to play in AFL Masters Australian Football Inc., local or State within that suspension period, plus one more match after then. It is to be hoped that from each incident, a learning PR modification can be achieved to reduce the likelihood of a repeat of the incident.
  4. The Club

    Should a club fail to meet the expectations of AFL Master Australian Football in any of the following areas:

    1. notifying the host team & executives of changes/problems in advance e.g. change of venue
    2. Play registered or correctly aged players
    3. Playing or behaving in a manner which is keeping with the spirit of ‘footy for fun’
    4. Supplying an umpire or facilities as required
    5. Payment of fees
    6. Discretionary processes and penalties as in Appendix 1 will apply
  5. RIGHT OF APPEAL

    Any player(s) or supporter(s), or Club, disciplined by the Tribunal shall have the right of appeal. The player(s) or supporter(s) or Club, may within 7 days of the disciplinary hearing provide notice in writing, to the Secretary of AFL Masters Australian Football – SA Division Inc., of an appeal. A special meeting of the AFL Masters Football – SA Division Inc. Executive will be convened at the earliest possible time, player(s) or supporter (s), or Club involved shall be required to attend the meeting. A full review of the case will occur as will a review of the disciplinary penalty which may be varied or altered depending on the outcome of the review. Non-attendance at the meeting except in extenuating circumstances will be deemed as withdrawal of the appeal and disciplinary penalty originally handed down will stand. No other business shall be conducted at this meeting.

APPENDIX 1

Disciplinary options
Disciplinary options available at the discretion of the delegates and enforceable by the Executive

  1. Fine of between $25 & $50 possibly on a sliding scale e.g. $25 first offence, increasing by $15 for each subsequent meeting missed.
  2. Forfeit of. Or reduction in benefits from combined fundraising activities e.g. loss of subsidy towards insurance premium, or loss of home games.
  3. If a club misses two meetings throughout the year (with or without any apology), that club will forfeit 1 home game in the next season.
  4. If a club misses three or more meetings throughout the year (with or without any apology), that club or clubs will in the next season forfeit 2 home games.
  5. Loss of or reduction in subsidy towards the carnival.
  6. Dis-affiliation from AFL Masters Australian Football – SA Division Inc.

Ross Wall, Mary Cailotto and Leon Day November 1998 –December 1999,
Amended by Leon Day – December 2001 and Lou Cailotto January 2006
Amended by Clarry Fisher and Lou Cailotto November 2008